Outlook Main Areas
There are a number of areas for Microsoft Outlook. Four of the more common areas to use are the "Inbox, Calendar, Contacts, and Tasks." Inbox is the area that allows you to read, send and organize email. Calendar is the area where you can set appointments such as a job you need to do, a project deadline, a doctor visit, and even a meeting. You can invite others to a Calendar appointment for meetings, group work on a project, or other tasks. Contacts is the area where you put in all of your family, friends, teachers, fellow workers, and others. You can make groups of Contacts such as "Family, Friends, Teachers," and others. Tasks is like a grocery list, or a "to do" type of list. You can make this area simple, or complex. You can assign tasks to others such as a group project, report, or other task.
Moving quickly through the main areas of Outlook is critical to efficient use of time. Following are the basic key commands for moving through "Inbox, Calendar, Contacts and Tasks," quickly.
Control 1 takes you to the Inbox.
Control 2 takes you to the Calendar.
Control 3 takes you to the Contacts.
Control 4 takes you to the Tasks.
Do the following activity to increase speed and accuracy in moving through the main four areas of Outlook. When you are finished there is a "BACK" link at the bottom of this page that will take you back to the "Outlook Lessons" web page.
1. Hit the Windows key one time.
2. Type "Outlook" (without the quotes).
3. Press and hold down the Control key and hit the number 2, and then release the keys--you are now in the Calendar area.
4. Press and hold down the Control key and hit the number 3, and then release the keys--you are now in the Contacts area.
5. Press and hold down the Control key and hit the number 4, and then release the keys--you are now in the Tasks area.
6. Press and hold down the Control key and hit the number 1, and then release the keys--you are now in the Inbox area.
7. Press and hold down the Control key and hit first 1, then 2, then 3, then 4, and finally 1 to cycle quickly through the main areas of Outlook.